Meeting minutes are an important tool for recording discussions and decisions. They aren’t designed to capture everything that was said by everyone – just the important discussions and decisions, as well as anything noteworthy – such as risks, observations or important correspondence.

• Board of Directors – meeting minutes template
• Project Meeting – meeting minutes template
• Staff Meeting – (coming soon)
• Quality Assurance – (coming soon)

Organisation Name Board of Directors Meeting Minutes

Meeting Date: [Date]

Meeting Time: [Start Time] to [End Time]

Meeting Location: [Location]

Attendees:

• [List of Attendees, including Board Members and any guests]

Agenda:

1. [Agenda Item 1]
2. [Agenda Item 2]
3. [Agenda Item 3]
   • [Sub-item, if applicable]

1. Call to Order

• The meeting was called to order at [Start Time] by [Chairperson’s Name].

2. Roll Call

• The secretary called the roll, and the following members were present: [List of Present Members]. Absent members: [List of Absent Members].

3. Approval of Previous Minutes

• The minutes of the previous meeting held on [Previous Meeting Date] were reviewed.
• Motion to approve the minutes: [Member’s Name]
• Seconded by: [Member’s Name]
• Approved/Rejected: [Result]

4. Reports

• President’s or COO’s Report:
  • [Summary of the President’s report]
• Treasurer’s / Company Secretary’s Report:
  • [Financial summary and any important updates]
• Committee Reports:
  • [Report 1]
  • [Report 2]
  • [Report 3]

5. Old Business

• [Discuss any unresolved issues from previous meetings]

6. New Business

• [Agenda Item 1]
  • [Discussion points]
  • Motion: [Member’s Name]
  • Seconded by: [Member’s Name]
  • Approved/Rejected: [Result]
• [Agenda Item 2]
  • [Discussion points]
  • Motion: [Member’s Name]
  • Seconded by: [Member’s Name]
  • Approved/Rejected: [Result]

7. Announcements

• [Any relevant announcements or updates]

8. Next Meeting

• The next meeting is scheduled for [Next Meeting Date] at [Next Meeting Time] in [Next Meeting Location].

9. Adjournment

• Motion to adjourn: [Member’s Name]
• Seconded by: [Member’s Name]
• Meeting adjourned at [End Time].

Respectfully submitted, [Your Name] [Your Title/Role] [Date]

[Project Name] Meeting Minutes

Meeting Date: [Date]

Meeting Time: [Start Time] to [End Time]

Meeting Location: [Location]

Attendees:

• [List of Attendees, including project team members, stakeholders, and any guests]

Agenda:

1. Introduction
2. Review of Previous Action Items
3. Project Updates
4. Discussion of Key Issues
5. Action Items and Responsibilities
6. Upcoming Milestones
7. Next Meeting Date and Time
8. Adjournment

1. Introduction

• The meeting was called to order at [Start Time] by [Meeting Facilitator’s Name].

2. Review of Previous Action Items

• Action items from the previous meeting were reviewed.
  • [Action Item 1]
    • [Update on progress or completion]
  • [Action Item 2]
    • [Update on progress or completion]

3. Project Updates

• Status Update:
  • [Brief overview of the project status]
• Milestones Achieved:
  • [List of milestones achieved since the last meeting]
• Challenges/Risks:
  • [Discussion of any challenges or risks and potential solutions]

4. Discussion of Key Issues

• [Issue 1]
  • [Discussion points and proposed solutions]
• [Issue 2]
  • [Discussion points and proposed solutions]

5. Action Items and Responsibilities

• New Action Items:
  • [Action Item 1]
    • Assigned to: [Team Member’s Name]
  • [Action Item 2]
    • Assigned to: [Team Member’s Name]

6. Upcoming Milestones

• [List of upcoming project milestones and deadlines]

7. Next Meeting Date and Time

• The next project meeting is scheduled for [Next Meeting Date] at [Next Meeting Time] in [Next Meeting Location].

8. Adjournment

• The meeting was adjourned at [End Time].

Respectfully submitted, [Your Name] [Your Title/Role] [Date]